3 More Best Practices for Festival Guest List Management
Last week we shared with you
five best practices to effectively help you organize and manage your festival guest list. Today, we have a few more suggestions from
Full-On RFID Consider this technology your
MVA – Most Valuable Accessory. We already know that
using RFID bracelets at festivals for your attendees is a smart idea, so why not extend the concept to all areas of your operation? Control and fine tune every detail of your access control by:
- Setting up volunteer RFID bracelets to only allow them access to certain backstage areas on the actual days they volunteer.
- Tracking special access areas and their capacities at any given time.
- Offering upgrades to sponsors, delegates, or VIPs by loading benefits like complimentary drinks or special access to their RFID chip.
- Deactivating an unruly volunteer or vendor’s bracelet.
Smooth Will-Call Operations Running multiple will-call stations can sometimes be chaotic, especially if you’re relying heavily on the Internet functionally perfectly at all times. A solid system in place that’s not bogged down by a bad connection will allow you to:
- Speed up your entrance time substantially.
- Live-track how many guests have checked-in at any given time during the day. This will help you adjust your employee headcount, which could save money and stress.
Smart Food Feeding your guests can be costly—anywhere from $5 a head to $20 a head and additional meals outside of the agreed contract add up quickly. Plus, distributing individual meal tickets can be a nightmare, and let’s not forget about all the potentially wasted food. This is another great area to use RFID or barcode technology so you can:
- Track and hopefully eliminate fraudulent, or simply misguided, activity without any awkward apologies.
- Quickly scan a guest at the entrance of the tent, review their credentials and, in less than a few seconds, be informed about whether they’ve been approved for a meal (or not) during that sitting.
Tell us in the comments your thoughts on these festival management best practices. Photo via:
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